WORK-FROM-Home Opportunities!
What to expect when working with Virtual Elves:
We use a time-tracking tool for our invoicing.
We work with candidates who will be a great asset to our team.
You have a great team and community that provides support and care.
A possible long-term work relationship with us.
We welcome Filipino Professionals residing in the Philippines or
Fresh graduates with the knowledge of the tools specified in the position applying for.
And a fun and great place to work with!
*All the Candidate Profile form requirements are essential for reviewing your application. Please allocate a maximum of 1 hour in completing all the requirements.*
Thank you.
Job Description Form – JD#1865974766 – Social Media VA
Job Role Overview:
House of Fields Design is seeking a skilled Virtual Assistant to support our social media and content creation efforts. The ideal candidate will have experience scheduling social content across multiple platforms, creating static graphics using Canva, and preferably some video editing skills. This role will primarily involve managing social media scheduling for both House of Fields Design and clients, creating engaging content, and ensuring timely delivery of scheduled posts.
Number of hours per week:
Initially 5 hours per week, with potential for hours to increase. I am flexible on days/start times. Ideally one day per week, a Tuesday would be preferable
Rate per hour: $7 AUD
Job Responsibilities
- Schedule social media posts for House of Fields Design and client accounts across various platforms.
- Create visually appealing static graphics using Canva for social media posts.
- Assist with video editing tasks as needed, including basic editing, adding captions, and optimising video content for social media platforms.
- Collaborate with the marketing team to develop content calendars, brainstorm ideas, and execute social media campaigns.
- Monitor social media channels, engage with followers, and respond to comments and messages in a timely manner.
- Stay updated on social media trends, best practices, and platform changes to ensure content remains relevant and effective.
- Provide regular reports on social media performance, including key metrics such as engagement, reach, and follower growth.
Qualifications
- Experience managing social media accounts for businesses or brands. – Knowledge of additional design tools or software beyond Canva
- Proven experience as a Virtual Assistant or similar role, with a focus on social media management and content creation
- Proficiency in scheduling social media posts
- Graphic design skills with experience using Canva
- Basic video editing skills
- Good written and verbal communication skills, with the ability to write engaging copy utilising specific ChatGPT prompts for social media posts
- Organised with strong attention to detail and the ability to manage multiple tasks and deadlines
- Creative mindset
- Ability to work independently with minimal supervision
- Scheduling and content creation for each client
Must have:
- Can do attitude
- Responsive in all communication
- Polite in responding
- Dependability
- Diligent
- Very Committed
- Responsible
Please tell us briefly what interests you and how your experience will be best for this position through the email reply and please include the JD you are applying for.
How many total clients do you have now (VE and outside VE)? ________
What would be your availability for this role? ________
Recruitment Process:
- Complete the Candidate Profile Form and all the requirements
- VE will evaluate/review/assess your submission
- Once all is good, you will be invited for an initial interview
- A test task will be sent to the candidate with instructions on how to complete them and the completion time
- The test task will be reviewed and if the candidate passes this stage, you will be invited to the 2nd interview schedule
- If the candidate fails the test task, the candidate will be notified.
- After the 2nd interview, and if the candidate passes this stage, the candidate will be endorsed for a client interview.
- Once the client chooses to work with the candidate, the candidate will attend the orientation and will be offered the service agreement
- On the candidate’s start date, a 15-min handover call will be scheduled together with the client to help them both have a great start.
- The VA and the client will officially start working together after the handover call with Virtual Elves.
You are now part of the Virtual Elves Family!
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Job Description Form – JD#1865974766 – Kajabi + Community Manager VA
Job Description:
A highly organized and experienced Virtual Assistant with proficiency in Kajabi. This role will play a crucial part in supporting our client’s online community, managing various aspects of the Kajabi platform, and assisting with administrative tasks to ensure smooth operations.
Responsibilities:
- Kajabi Management:
- Setting up events in calendars, reminders, uploading recordings, linking to FB community, sending out emails etc to keep the community running
- Utilize your expertise in Kajabi to maintain and optimize our platform, including creating and updating courses, landing pages, and sales funnels.
- Monitor and troubleshoot any technical issues or glitches within the platform.
- Implement best practices for maximizing user experience and engagement on Kajabi.
- Community Management:
- Serve as a primary point of contact for our online community, responding to inquiries, providing support, and fostering a positive and inclusive atmosphere.
- Facilitate discussions, moderate forums, and encourage member participation to enhance community engagement.
- Monitor community activity, identify trends, and provide feedback to improve user satisfaction and retention via FB community.
- Administrative Support:
- Assist with various administrative tasks such as scheduling, email management, and data entry to support the operations of the business.
- Collaborate with team members on special projects and initiatives as needed.
Requirements:
- Proven experience working with Kajabi, including proficiency in course creation, website design, and automation.
- Excellent communication skills, both written and verbal, with a strong ability to engage and interact with community members.
- Highly organized with exceptional attention to detail and the ability to multitask effectively in a fast-paced environment.
- Self-motivated and proactive with a willingness to take initiative and problem-solve independently.
- Previous experience in virtual assistance, customer support, or community management roles is preferred.
- Familiarity with online marketing strategies and basic understanding of SEO principles is a plus.
- Availability to work remotely and flexible hours to accommodate different time zones if necessary.
Rate per hour: $9AUD/hr
Number of hours per week: 5 hours per week
Must have:
- Can do attitude
- Responsive in all communication
- Polite in responding
- Dependability
- Diligent
- Very Committed
- Responsible
Please tell us briefly what interests you and how your experience will be best for this position through the email reply and please include the JD you are applying for.
How many total clients do you have now (VE and outside VE)? ________
What would be your availability for this role? ________
Recruitment Process:
- Complete the Candidate Profile Form and all the requirements
- VE will evaluate/review/assess your submission
- Once all is good, you will be invited for an initial interview
- A test task will be sent to the candidate with instructions on how to complete them and the completion time
- The test task will be reviewed and if the candidate passes this stage, you will be invited to the 2nd interview schedule
- If the candidate fails the test task, the candidate will be notified.
- After the 2nd interview, and if the candidate passes this stage, the candidate will be endorsed for a client interview.
- Once the client chooses to work with the candidate, the candidate will attend the orientation and will be offered the service agreement
- On the candidate’s start date, a 15-min handover call will be scheduled together with the client to help them both have a great start.
- The VA and the client will officially start working together after the handover call with Virtual Elves.
You are now part of the Virtual Elves Family!
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Job Description Form – JD#1865298707 NDIS VA (Australia-based)
Job Role Overview:
- Creating cases in the client software management
- Creating the correct service category without an error
- Sending the Service agreement and the Welcome package via Adobe signature Completing the off-site risk assessment prior to the appointment and advising the relevant clinician if there is any risks associated
- Proof reading the reports for clinicians Setting up the relevant forms for the clinician on one note prior to the visit
- Able to get an understanding of geography area for them to book visits
- Reconciliation of our invoices
- Ensure that the VA’s engagement will allow the customers to ring you easily And this will grow……………..
Number of hours per week: 20 hours per week (9.30 am AEDT)
Rate per hour: $7AUD/hr
Qualifications
- Excellent communication skills
- Able to inform the leader immediately if any concerns
- Able to work collaboratively with the clinicians
- Get to know more about our business
- Get to know the nature of the work
- Ensure that the VA will provide appropriate responses to the customer
- VA to advise OT if there are any limitations/ gap
- Quick learner Able to communicate well and assertively
- Bubbly and easy to communicate and approach You will be an important aspect of our business front door
Must have:
- Values the business mission
- Understand the disability clients and be able to communicate with empathy. If the answers are not clear, advise them that you will speak with the clinician and get back to you
- Attend the meetings virtually with us.
- Able to learn Client software management
- Anything that is business-related needs to track
- Ensure the client’s conversation is also getting tracked
- Must know
- Microsoft office 365
- CRM
- Canva Project work
- Can do attitude
- Responsive in all communication
- Polite in responding
- Dependability
- Diligent
- Very Committed
- Responsible
Please tell us briefly what interests you and how your experience will be best for this position through the email reply and please include the JD you are applying for.
How many total clients do you have now (VE and outside VE)? ________
What would be your availability for this role? ________
Recruitment Process:
- Complete the Candidate Profile Form and all the requirements
- VE will evaluate/review/assess your submission
- Once all is good, you will be invited for an initial interview
- A test task will be sent to the candidate with instructions on how to complete them and the completion time
- The test task will be reviewed and if the candidate passes this stage, you will be invited to the 2nd interview schedule
- If the candidate fails the test task, the candidate will be notified.
- After the 2nd interview, and if the candidate passes this stage, the candidate will be endorsed for a client interview.
- Once the client chooses to work with the candidate, the candidate will attend the orientation and will be offered with the service agreement
- On the candidates start date, a 15-min handover call will be scheduled together with the client to help them both have a great start.
- The VA and the client will officially start working together after the handover call with Virtual Elves.
You are now part of the Virtual Elves Family!
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Job Description Form – JD#1865278743 General Virtual Assistant / SMM
| Job Title Hiring for: | General Virtual Assistant / SMM |
| The requirement is for a VA to assist the client with repurposing content for Social Media through Insta & Facebook. The client also has an upcoming workshop in June that she would like support in posting content and repurposing for reels. Ideally, she would love it if her VA could provide suggestions or ideas. Longer term is to get all her social media, website and linkedin with the same messaging branding. Success looks like a warm hearted soul who thinks on their feet who works with a certain amount of independence. A person who can make suggestions and also willing to understand her niche, audience and can repurpose content. These are initial thoughts. The role is expected to grow as the business grows and the client is seeking somebody she can rely on, trust, and have a collaborative working approach | |
| Number of hours per week: | 5 hours per week to start (AU hours) |
| Rate per hour: | 6 AUD/hr |
| Job Responsibilities: |
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| Qualifications: |
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NOTE: PLEASE ANSWER THE QUESTIONS BELOW:
Please specify what role you are applying for by sending an email with this subject: General VA (1861448084)- Your Name
Please tell us briefly what interests you and how your experience will be best for this position through the email reply and please include the JD you are applying for.
How many total clients do you have now (VE and outside VE)? ________
What would be your availability for this role? ________
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Job Description Form – JD#1865014333 Office Manager
Company Name : Purpose Venture Holdings
Job Title Hiring for: Office Manager
Job Role Overview:
To manage the office of a Holding Company. The Holding company sets up various businesses, where we see the opportunity for positive change and outcomes. Areas include Oil & Gas, Neurodiversity, property, technology and more. This role will be critical to keep the owners on track, by managing their work and personal calendars, maintaining our action lists and contacts, and providing general support. We see this as a fundamental role in order for us as a company and team to be successful.
Number of hours per week: 10 hrs
Rate per hour: $6 AUD
Job Responsibilities
- Scheduling appointments in our calendars (Business and personal)
- Booking keeping / managing receipts
- Update calendar by setting up or removing appointments
- Add and update contacts
- Organise tasks for us Send important reminders
- Organising files
- Prioritising and categorising messages in our inboxes
- Make travel arrangements
- Build list of customers, prospects, suppliers, business associates, etc
- Sort emails that require your personal response and those that need to go to tasks
- Update email contacts
- Documenting processes that they create (basic)
- Research for networks and events.
- Plan and organise events for you Monitor prospects that have been called, followed up, and responded.
Qualifications
- Experience in Monday.com
- Co-ordination experience STEM type degree preferred, not essential
- Willing to make mistakes Wants to try new ways of doing things
- Speaks up with better ideas
- Values family and people
- Passionate about work or other
- Action orientated, but also thinks critically
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Job Description Form – JD#1864602788 – Payroll Associate
🌟 URGENT OPENING: Payroll Associate! 🌟
Are you a detail-oriented individual with a passion for numbers and a knack for payroll management?
We’re on the lookout for a dedicated Payroll Associate for one of our Australian clients.
Rate per hour: 6AUD
Key Responsibilities:
1. Process payroll for employees accurately and on time, ensuring compliance with company policies and relevant regulations.
2. Utilize payroll software such as NoahFace and Xero to efficiently manage payroll tasks and maintain accurate records.
3. Collaborate with HR and finance teams to resolve payroll-related queries and discrepancies.
4. Stay updated on payroll laws and regulations to ensure compliance and mitigate risks.
5. Assist with payroll reporting and analysis as needed.
This is for a 3-month tenure but will work full-time (8hrs/day).
Download the Job Description and answer the TEST TASK on or before May 3 2024.
If you’re ready to bring your expertise in payroll management to our dynamic team and make a meaningful impact, we want to hear from you!
Apply now and take the next step in your career with us. 🚀
JD#1864602788 – Payroll Associate
Deadline of Application : May 3 2024
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Job Description Form – Marketing Lead (1862798827)
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Job Description Form – General VA (1861448084)
Job Title Hiring for: General Virtual Assistant
Reports to:
Director, Head of Sales, C.E.O
The client is a Melbourne, Australia-based accessories label that started as a side project in the client’s bedroom nearly 9 years ago, and since then, the business has grown exponentially, with products sold D2C via our website, prenebags.com, and B2B via 400 wholesale stores. The D2C side of our business is the largest. Despite our continuous growth, the business is still run like a small, family business, with a completely remote team – we have an exciting year lined up and need V.As to support our current workload + future growth.
| Number of hours per week: | Full-time, 40 hours per week. |
| Rate per hour: | 6 AUD/hr |
| Job Responsibilities: |
|
| Qualifications: |
|
NOTE: PLEASE ANSWER THE QUESTIONS BELOW:
Please tell us briefly what interests you and how your experience will be best for this position through the email reply and please include the JD you are applying for.
How many total clients do you have now (VE and outside VE)? ________
What would be your availability for this role? ________
Deadline of Application : April 24 2023
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JD#1849257411 (added 13th March 2024)
This job opening is for our Australian client.
Job Title : Executive Assistant (C-Level – Digital Conversion Strategist Executive)
Number of hours per week: 40 hours
Rate per hour: $6 AUD
Job Role Overview:
The Executive Assistant will perform as the Digital Conversion Strategist Executive (DCSE), your main focus will be to support your manager (Digital Conversion Strategist) to improve the performance of their client’s website by assisting with the developing and executing a CRO strategy while building close client relationships. Your work will include the Support of Optimisation strategy, Execution support of a CRO program and Project management.
Support of Optimisation strategy will be performed by creating and compiling documents to support:
- Quarterly strategies
- Monthly reviews
- Client Testing plans and test Charters
Execution support of a CRO Program will be performed by creating and compiling documents to support;
- Client onboarding
- Workflow templates
- Department sprints
- Test make live and close test reports and actions.
Project Management will be performed by;
- Scheduling, Budgeting and Cost Management
- Communication
- Quality management
- Monitoring and Reporting
Qualifications:
- Previous experience as an Executive Assistant or similar role
- With strong Administrative and Project Management skills
- Resilient
- Excellent written and verbal communication skills.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- Strong analytical skills and attention to detail.
- Bachelor’s degree in marketing, management, communications, or a related field (preferred)
Must have:
- Can do attitude
- Responsive in all communication
- Polite in responding
- Dependability
- Diligent
- Very Committed
- Responsible
Interested? Click HERE to send your application
Watch this video to understand our recruitment process